Job pipeline for a small contractor
A simple board to track enquiries, surveys, quotes and jobs from first call to invoice.
Custom Business Software
Software built around your business.
Custom scheduling, job tracking, portals, quoting and dashboards for owner-led businesses ready to replace spreadsheets and disconnected apps.
Discovery from $500Scope agreed before we build.
OPERATIONS
Sample workspaceWork overview
Open jobs24Across all stages
Quotes to review08Waiting for a decision
On the schedule12Next 7 days
Recent jobs
A quick view of work in progress
KKitchen refitJordan Lee · Updated todayIn progress
BBoiler serviceCasey Park · Updated yesterdayScheduled
LLoft clearanceRiley Chen · Updated yesterdayQuote sent
QUOTE PREVIEW
DraftQ-1048
Prepared for Jordan Lee
Materials$412.80
Labor · 8 hours$360.00
Estimated total$772.80
✓ Ready for review
Your process, in one place
Custom software
Tools shaped around how your team actually works.
Lightweight internal tools, portals and quoting systems that replace spreadsheets and stop work falling through gaps.
A customer or team portal
Give customers or employees a focused place to see project information, requests and updates, with access designed for their role.
Quote builder for a trades business
Bring services, materials and pricing rules into a focused quoting workflow, scoped around how you prepare estimates.
Built around your needs
Replace spreadsheets with tools that fit.
Connect daily workflows and reduce repetitive admin with tools shaped around the way your team works.
Scheduling & job assignment
Simple scheduling boards and job assignment tools for service teams and field crews.
Customer & employee portals
Branded portals where customers book, pay, download or check status, and where your team works from one place.
Quoting & estimate workflows
Quote builders, approval steps and e-signed handoffs into jobs or invoices.
Job tracking & status dashboards
Live job status, photo and document collection, and dashboards your team and customers can read.
Inspection & checklist systems
Repeatable inspections and checklists with photos, signatures and reports.
Inventory & equipment tracking
Basic tracking for tools, equipment, stock or assets without a heavy ERP.
Focused SaaS replacement
Narrow custom tools that replace expensive subscriptions your team works around.
A clear starting point
Choose a starting point. Your proposal confirms deliverables, timing and costs before work begins.
Project packages
Paid Discovery
$500-$1,250discovery
Process mapping, requirements, recommended architecture and a fixed build proposal. Credit applied toward the build when appropriate.
What’s included
- Process and requirements workshop
- Recommended architecture and feature priorities
- Fixed build proposal with phases
- Credit toward the build when appropriate
Focused Internal Tool
$3,500-$7,500project
One primary workflow such as scheduling, a job board, a simple portal or an operations dashboard.
What’s included
- One primary workflow
- Web app or internal dashboard
- Forms, notifications and basic reporting
- Handoff into Software Care or Managed Software
Business Platform
$7,500-$15,000project
Multiple roles and workflows, files, notifications, dashboards, integrations and polished client or employee UX.
What’s included
- Multiple roles and workflows
- Files, notifications and dashboards
- Integrations and reporting
- Handoff into Managed Software
Advanced Platform
$15,000+project
Complex integrations, multiple business units, advanced permissions, mobile or PWA needs and significant data migration.
What’s included
- Complex integrations and permissions
- Mobile or PWA experience
- Significant data migration
- Handoff into Active Product support
Monthly support plans
Software Care
$149-$249/mo
- Hosting, monitoring and backups
- Dependency and security maintenance
- Minor support requests
Managed Software
$399-$749/mo
- Everything in Software Care
- Reserved improvement time
- Priority support and monthly review
Active Product
$1,000+/mo
- Reserved monthly development capacity
- Roadmap planning
- Ongoing improvements and iterations
How we work
-
01
Tell us
Share what is slowing the business down, what you are paying for and what needs to change. Short intake, real conversation.
-
02
Plan
Discovery, scope and a fixed proposal with deliverables, timeline, price and what is excluded. No vague retainers.
-
03
Build
Design or prototype, build with internal QA, structured client review and a clean launch with documentation.
-
04
Keep improving
Care, support and practical improvements keep your website, software and connected systems working as your business grows.
What to expect.
Scope, changes & deliverables
- Discovery is a paid engagement; full scoping is not free.
- Advanced integrations, mobile apps and large data migrations are scoped separately.
- Support windows and response times are agreed in the project agreement; advanced SLAs are scoped separately.
Costs, maintenance & support
- Provider, license, hosting and third-party API costs are billed separately.
Before we get started.
How much does custom business software cost?
Focused internal tools typically run $3,500-$7,500, business platforms $7,500-$15,000 and advanced platforms $15,000+. Paid Discovery is $500-$1,250 and is credited toward the build when appropriate.
What is the discovery process?
We map the current process, document requirements, recommend an architecture, prioritize features and produce a fixed build proposal so you can decide with real numbers.
How long does a build take?
Focused tools often take 4-8 weeks. Business platforms typically run 2-4 months. Advanced platforms are phased and the timeline is set in the proposal.
Can a custom tool replace software we already pay for?
Often yes. We start by reviewing what you pay for now and where the friction is, then propose a focused build plus support. We only recommend a build when the economics and the fit make sense.
What happens after launch?
Most clients move into Software Care or Managed Software. Active Product is for clients with an ongoing roadmap. Hosting, monitoring, backups and minor support stay covered.
Let’s make custom software work for you.
Tell us what you need to change. We will help define a practical first step.