Enquiry routing across a team
Forms, emails and SMS land in the right inbox, tagged and prioritised, with a clear audit trail.
Automation & AI
Less busywork. Better connected.
Lead routing, intake, follow-up, reminders, review requests, reporting and AI-assisted drafting, connected through n8n and your existing tools. Set up once, then managed monthly so it keeps working.
Quick wins from $500Scope agreed before we build.
✉
New enquiry
web form · email · SMS
⇆
Route & qualify
tag · score · assign
⏱
Auto follow-up
SMS + email sequence
★
Review request
human-approved reply
Automation & AI
Stop the copy-paste. Keep the human touch.
Workflow automations and AI assistants that handle the repetitive work, with approval steps so you stay in control.
Follow-up sequences for leads
Timed, polite messages to people who enquired but did not book — written with you, sent automatically.
AI review replies with approval
Drafts sensible responses to common feedback, queued for a human to tweak and send.
Built around your needs
What we can handle.
Fewer dropped leads, less manual admin and faster follow-up without adding headcount.
Lead capture to CRM
Website forms, chat and phone leads routed into your CRM with qualification, owner alerts and instant acknowledgement.
Intake & task automation
Form submissions create tasks, send client emails, notify the right person and log the result in one place.
Appointment reminders & follow-up
Reminders, confirmations and post-appointment follow-ups triggered by your calendar or scheduling tool.
Review request workflows
Timed review requests after completed jobs or appointments, with follow-up for non-responders.
Proposal, contract & invoice handoffs
Automated handoffs between proposal sent, contract signed, deposit received and job scheduled.
AI-assisted inbox & content drafts
AI drafts replies, summaries and content for human review before anything is sent or published.
Internal knowledge assistants
AI assistants trained on your SOPs and client information, scoped with clear inputs, outputs and logs.
Server & cloud management
VPS setup, application deployment, migrations, monitoring and managed infrastructure for the systems Aspenox builds and runs.
A clear starting point
Choose a starting point. Your proposal confirms deliverables, timing and costs before work begins.
Project packages
Automation Quick Win
$500-$1,000project
One contained workflow across a few systems: form routing, notifications, review request or simple lead follow-up.
What’s included
- One focused workflow
- Two to three connected systems
- Notifications and basic error handling
- Documentation and handoff
Business Workflow
$1,250-$3,000project
Multi-step workflow with branching, CRM and task updates, emails, logging and error handling.
What’s included
- Multi-step workflow with branching
- CRM and task updates
- Emails, logging and error handling
- Documentation and handoff
Automation System
$3,000-$7,500+project
Several connected workflows with AI steps, dashboards, custom APIs or an operational redesign.
What’s included
- Multiple connected workflows
- AI steps and dashboards
- Custom APIs or operational redesign
- Managed automation hand-off
Monthly support plans
Managed Automations
$99-$399/mo
- Monitoring and error handling
- Credential and API maintenance
- Small workflow adjustments
How we work
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01
Tell us
Share what is slowing the business down, what you are paying for and what needs to change. Short intake, real conversation.
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02
Plan
Discovery, scope and a fixed proposal with deliverables, timeline, price and what is excluded. No vague retainers.
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03
Build
Design or prototype, build with internal QA, structured client review and a clean launch with documentation.
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04
Keep improving
Care, support and practical improvements keep your website, software and connected systems working as your business grows.
What to expect.
Costs, maintenance & support
- Business-critical workflows should have an agreed monitoring and maintenance plan.
- Provider, license, API and usage costs are billed separately.
- Support windows and response times are agreed in advance.
Approvals & expectations
- AI drafts and agent actions are reviewed by a human before publishing, sending money or making destructive changes.
Before we get started.
How much does a small business automation cost?
Quick wins run $500-$1,000, business workflows $1,250-$3,000 and full automation systems $3,000-$7,500+. Managed automations start at $99/month based on criticality and volume.
What tools do you automate with?
Aspenox uses n8n as the workflow backbone alongside the tools you already use, such as your CRM, forms, email, calendar, scheduling and payment systems. We pick the stack that fits the workflow.
Do you use AI?
Yes, where it earns its keep: drafting replies, summarizing threads, preparing content and assisting with internal research. A human reviews anything that goes to a client or changes a system.
What if a workflow breaks?
Managed automations include monitoring, error handling and small adjustments. We agree response times in the project agreement so you know what to expect.
Can you take over hosting and servers too?
Yes. Aspenox offers server and cloud setup, migrations and managed infrastructure alongside automation and custom software. It is treated as a supporting capability, not a separate front-line service.
Let’s make automation & ai work for you.
Tell us what you need to change. We will help define a practical first step.